RPA Case Study: Automatically Downloading Thousands of Coretax Documents for a Multinational Paint Manufacturer
How RPA replaced the manual, page-by-page download of thousands of Coretax tax documents for a multinational paint manufacturer: no queues, no errors, no human intervention.
Problem
The company’s tax team needs documents from Coretax for thousands of customers for reconciliation and reporting. The portal shows data page by page with a limit of 50 files per page, so the full set can only be collected by opening and downloading each page one at a time. 1. High volume: thousands of customers mean dozens to hundreds of pages to go through. 2. Portal limits: raising the number of items per page above the default triggers download errors, so the "one big page" shortcut cannot be relied on. 3. Monotonous work: staff sit in front of a screen, click, wait, repeat. 4. Risk of gaps: one skipped or twice-downloaded page breaks the reconciliation.
Solution
Oneflux built an RPA bot that works like a careful operator who never gets tired: 1. Signs in to the portal with access approved by the client; credentials are kept in an encrypted vault. 2. Walks through the pages one by one within the portal’s default limit instead of forcing a large page size that causes errors. 3. Downloads every file on each page, then names and archives them in a structured way. 4. Logs every page and file that succeeds; failed pages are retried automatically. 5. Sends a summary when finished (number of files, pages, and exceptions).
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